Manual Synchronization Options

Learn how to synchronize data manually between Business Central and Shopware.

In addition to automatic synchronization, you can also transfer data manually.

1. When should you synchronize manually?

During initial setup and the initial upload

When correcting errors

For individual item changes

For urgent updates

To test the configuration

2. Item synchronization

From the Item Card

1. Open the "Item Card".
2. Under "Actions" "Shopware", select the option you need. (see the screenshot of the Item Card)

From the item list

1. Open the "Items" list.
2. Select one or more items.
3. Click "Actions" "Shopware" and select the synchronization you need.

3. Order synchronization

Downloading orders

New orders are imported when you follow this path:

"Shopware" "Download Orders"

Reporting the status

1. Open a Sales Order.
2. Click "Report Status to Shopware".
3. The current status is transferred.

Downloading orders

4. Updating customer data

Open the order overview in Shopware. Customer data is updated automatically when the orders are downloaded.

5. Category synchronization

To upload categories, open the relevant Item Category Card and click “Upload to Shopware”. The category is then created automatically in Shopware.

6. PDF document synchronization

Individual documents

Open the document you need (invoice, credit memo, or shipment) and click “Upload PDF to Shopware” to transfer the document to Shopware.

Multiple documents

Open the Customer Card, select "Actions" "PDF Document" and then select the option you need.

Menu: Customer Card

7. Initial synchronization

1

Initial download (categories, payment methods, etc.)

2

Check and complete the mapping tables

During initial setup, run a test upload after the first two steps.

3

Check the item master data

4

Upload items to Shopware (manually or automatically)

5

Synchronize prices

6

Synchronize inventory

7

Upload pictures

8. Bulk operations

Using a report

For large data volumes, use reports:

1. Open the relevant upload report.
2. Configure the filters.
3. Run the report.

Setting filters

Use filters for selective uploads:

• By item category
• By web item flag
• By last modification date

Tips for day-to-day use

Before the upload

• Check the data quality
• Test with individual records
• Make sure the API connection is working

During the upload

• Monitor the progress
• Watch for error messages
• Interrupt the process if problems occur

After the upload

• Check the data in Shopware
• Review the Activity Log
• Document the actions you performed