> For the complete documentation index, see [llms.txt](https://docs.solutioo.de/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.solutioo.de/shopware/shopware6_en_us/automation-and-schedules/manual-synchronization-options.md).

# Manual Synchronization Options

In addition to automatic synchronization, you can also transfer data manually.

**1. When should you synchronize manually?**

<table data-view="cards"><thead><tr><th></th></tr></thead><tbody><tr><td>During initial setup and the initial upload</td></tr><tr><td>When correcting errors</td></tr><tr><td>For individual item changes</td></tr><tr><td>For urgent updates</td></tr><tr><td>To test the configuration</td></tr></tbody></table>

**2. Item synchronization**

{% columns %}
{% column width="41.66666666666667%" %}
**From the Item Card**

1. Open the *"Item Card"***.**
2. Under *"Actions"* <i class="fa-right">:right:</i>"Shopware", select the option you need. (see the screenshot of the Item Card)
   {% endcolumn %}

{% column width="58.33333333333333%" %}
**From the item list**

1. Open the *"Items"* list.
2. Select one or more items.
3. Click *"Actions"* <i class="fa-right">:right:</i> *"Shopware"* and select the synchronization you need.
   {% endcolumn %}
   {% endcolumns %}

<div align="left" data-with-frame="true"><figure><img src="https://3167966143-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FVsUTvHyq0bxTYi3oQtlM%2Fuploads%2FZaMb7CTKdTj7hHQZMTkg%2FBildschirmfoto%202026-06-29%20um%2011.47.38.png?alt=media&#x26;token=46c6bc20-6ab5-469c-a022-3a238a47e449" alt="" width="563"><figcaption></figcaption></figure></div>

**3. Order synchronization**

{% columns %}
{% column %}
**Downloading orders**

New orders are imported when you follow this path:

*"Shopware"* <i class="fa-right">:right:</i> *"Download Orders"*
{% endcolumn %}

{% column %}
**Reporting the status**

1. Open a *Sales Order.*
2. Click *"Report Status to Shopware".*
3. The current status is transferred.
   {% endcolumn %}
   {% endcolumns %}

<div align="left" data-with-frame="true"><figure><img src="https://3167966143-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FVsUTvHyq0bxTYi3oQtlM%2Fuploads%2F5lV7AriC07xLxGYClHaN%2FBildschirmfoto%202026-06-29%20um%2013.08.15.png?alt=media&#x26;token=b98f25d0-b024-4767-87ab-e386e5c41751" alt="" width="563"><figcaption><p>Downloading orders</p></figcaption></figure></div>

**4. Updating customer data**

Open the *order overview* in Shopware. Customer data is updated automatically when the orders are downloaded.

**5. Category synchronization**

To upload categories, open the relevant *Item Category Card* and click *“Upload to Shopware”.* The category is then created automatically in Shopware.

**6. PDF document synchronization**

{% columns %}
{% column %}
**Individual documents**

Open the document you need (invoice, credit memo, or shipment) and click *“Upload PDF to Shopware”* to transfer the document to Shopware.
{% endcolumn %}

{% column %}
**Multiple documents**

Open the Customer Card, select "Actions" <i class="fa-right">:right:</i> "**PDF Document"** and then select the option you need.
{% endcolumn %}
{% endcolumns %}

<div align="left" data-with-frame="true"><figure><img src="https://3167966143-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FVsUTvHyq0bxTYi3oQtlM%2Fuploads%2FNjo7CzhpivXNhGK0BbqB%2FBildschirmfoto%202026-06-29%20um%2013.44.31.png?alt=media&#x26;token=2405bd97-090a-49a5-bd0a-9b58aefd9467" alt="" width="563"><figcaption><p>Menu: Customer Card</p></figcaption></figure></div>

**7. Initial synchronization**

{% stepper %}
{% step %}
Initial download (categories, payment methods, etc.)
{% endstep %}

{% step %}
Check and complete the mapping tables

{% hint style="info" %}
During initial setup, run a test upload after the first two steps.
{% endhint %}
{% endstep %}

{% step %}
Check the item master data
{% endstep %}

{% step %}
Upload items to Shopware (manually or automatically)
{% endstep %}

{% step %}
Synchronize prices
{% endstep %}

{% step %}
Synchronize inventory
{% endstep %}

{% step %}
Upload pictures
{% endstep %}
{% endstepper %}

**8. Bulk operations**

<table data-card-size="large" data-view="cards"><thead><tr><th></th><th></th></tr></thead><tbody><tr><td><strong>Using a report</strong></td><td><p>For large data volumes, use reports:</p><ol><li>Open the relevant <strong>upload report.</strong></li><li>Configure the filters.</li><li>Run the report.</li></ol></td></tr><tr><td><strong>Setting filters</strong></td><td><p>Use filters for selective uploads:</p><ul><li>By item category</li><li>By web item flag</li><li>By last modification date</li></ul></td></tr></tbody></table>

<details>

<summary><strong>Tips for day-to-day use</strong></summary>

**Before the upload**

* Check the data quality
* Test with individual records
* Make sure the API connection is working

**During the upload**

* Monitor the progress
* Watch for error messages
* Interrupt the process if problems occur

**After the upload**

* Check the data in Shopware
* Review the Activity Log
* Document the actions you performed

</details>


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