Inventory Configuration
Configure the inventory settings for inventory synchronization.
The inventory settings determine how inventory levels are synchronized between Business Central and Shopware.
1. Inventory Settings
Navigate to "Shopware" "Configuration" and switch to edit mode by clicking the "pencil icon" at the top of the newly opened window. Editing is now enabled.
Allow Item Upload YES Allows items to be uploaded from Business Central to Shopware.
Upload Negative Item Quantity YES If an item has a negative quantity in Business Central, this setting allows it to be uploaded to Shopware anyway. NO If this option is disabled, no negative quantity is uploaded to Shopware. Instead, the value "0" and "In Stock" are transmitted.
Upload Regular Price YES Uploads the standard Unit Price from the item in Business Central to Shopware, regardless of role-based prices.
Price API Limit Here you define how many prices from the price table are transmitted with a single API request. If many prices are adjusted at once, it is worth increasing this value to ensure the fastest possible update.
Category Upload YES Allows item categories to be uploaded to Shopware.
Create Unknown Item Here you store a template that is used when items are downloaded from Shopware orders because they do NOT exist in Business Central. As a rule, this is: "ITEM"
Weight in kg
Upload Inventory YES Allows inventory levels to be uploaded to Shopware.
Use Default Location YES Ignores the locations and uses the defined fixed inventory.
Default Inventory Quantity Default inventory quantity that is used for all items when "Use Default Location" is enabled.
Inventory Location IDs Here you define the locations that are to be uploaded to the Shopware shop. This lets you manage precisely which location or locations the shop sources products from. Example: Location 1 and Location 2: goods for online shop DE Location 3: goods for the retail store Location 4: goods for online shop AT
Name(s) of the Inventory Locations This field is filled automatically based on the data from "Location IDs" and simply provides a clearer overview when the IDs are not very meaningful.
Parent Category ID Shopware ID for the parent category (see Authentication to the Online Shop)
Default Tax ID Shopware ID for the default tax ID (see Authentication to the Online Shop)
Image Folder ID Shopware ID for the default item picture folder (see Authentication to the Online Shop)
2. Finding ID Errors
2.1 Parent Category ID
Open the Shopware back end.
Navigate to Catalogues → Categories.
Click the category you want (for example "Home").
You will find the ID in the URL:
2.2 Image Folder ID
Open the Shopware back end.
Navigate to Content → Media.
Click the folder you want (for example "Product Media").
You will find the ID in the URL:
3. Tiered Price Import
The tiered price limit defines the maximum number of tiers per product that may be imported.
Set the limit according to your business requirements. A limit that is too high can affect performance.
4. Tips for Day-to-Day Use
Carry out regular physical inventories.
Check the inventory differences between the systems.
Use the activity log for error analysis.
Synchronize inventory outside of peak hours.
Limit the number of items synchronized at the same time.
Use filters for selective updates.