> For the complete documentation index, see [llms.txt](https://docs.solutioo.de/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.solutioo.de/shopware/shopware6_en_us/pdf-documents/bulk-upload-of-documents.md).

# Bulk Upload of Documents

Several methods are available for uploading multiple documents.

## 1. Upload from the document list

### Uploading several invoices / credit memos / shipments

{% stepper %}
{% step %}
Open...\
...*"Posted Sales Invoices" or*\
\&#xNAN;*..."Posted Sales Credit Memos" or*\
\&#xNAN;*..."Posted Sales Shipments".*
{% endstep %}

{% step %}
Select the...\
...required invoices.\
...required credit memos.\
...required shipments.

{% hint style="info" %}
***Ctrl /*****Command*****+click*** for multiple selection in the open *"Attached Documents*" window.
{% endhint %}
{% endstep %}

{% step %}
Click the three dots *"..."* <i class="fa-right">:right:</i> "Home" <i class="fa-right">:right:</i> *"Upload to Shopware".* You may also need to select the document type.
{% endstep %}

{% step %}
A summary shows the upload status.
{% endstep %}
{% endstepper %}

<div align="left" data-with-frame="true"><figure><img src="https://content.gitbook.com/content/Pma4R4cytVXRDRO1gkpH/blobs/RyAhoLQOCXMNd4hYwqD4/Bildschirmfoto%202026-06-18%20um%2013.43.38.png" alt=""><figcaption></figcaption></figure></div>

## 2. Upload via the Customer Card

From the Customer Card, you can upload all documents of a specific customer:

{% stepper %}
{% step %}
Open the "*Customer Card"* of the required customer.
{% endstep %}

{% step %}
Navigate to *"Actions"* <i class="fa-right">:right:</i> *"PDF Documents"*
{% endstep %}

{% step %}
Select the required option:

* *"Invoices to Shopware"*: All invoices of the customer
* *"Credit Memos to Shopware"*: All credit memos of the customer
* *"Shipments to Shopware"*: All shipments of the customer
* *"Attachments to Shopware"*: Document attachments of the customer
  {% endstep %}

{% step %}
In the newly opened window, select the required document or documents and confirm with *"OK"*.
{% endstep %}
{% endstepper %}

<div align="left" data-with-frame="true"><figure><img src="https://content.gitbook.com/content/Pma4R4cytVXRDRO1gkpH/blobs/4wGybsYohlXaPeZhGgw2/Bildschirmfoto%202026-06-18%20um%2013.56.13.png" alt="" width="563"><figcaption></figcaption></figure></div>

<div align="left" data-with-frame="true"><figure><img src="https://content.gitbook.com/content/Pma4R4cytVXRDRO1gkpH/blobs/gMSDtoSsgu8zG2Ynf5PB/Bildschirmfoto%202026-06-23%20um%2009.39.16.png" alt="" width="375"><figcaption><p>An example of the upload.</p></figcaption></figure></div>

## 3. Batch upload report

A dedicated report is available for processing large volumes of data or for recurring uploads.

Enter *"Shopware PDF Document Upload"* in the search and select the corresponding entry. In the window that opens, you can configure various filters. For example, you can adjust the following settings:

* Document type: invoices, credit memos, or shipments
* *From Date / To Date*: Limit the period (screenshot: *"Schedule a Report -..."*)
* *Customer filter*: Select specific customers

Click *"OK"* to start the upload.

{% hint style="info" %}
The batch upload report is particularly suitable for the initial transfer of historical documents or for recurring automated uploads.
{% endhint %}

<div align="left"><figure><img src="https://content.gitbook.com/content/Pma4R4cytVXRDRO1gkpH/blobs/tut43WzUJpSSGhQGXgBv/Bildschirmfoto%202026-06-23%20um%2010.00.53.png" alt=""><figcaption></figcaption></figure> <figure><img src="https://content.gitbook.com/content/Pma4R4cytVXRDRO1gkpH/blobs/lxEjDihNyIOWraDqk8xe/Bildschirmfoto%202026-06-23%20um%2009.59.28.png" alt=""><figcaption><p>You can reach this view via <em>"Schedule…"</em> in the previous screenshot.</p></figcaption></figure></div>

## 4. Upload summary

{% columns %}
{% column %}
After every bulk upload, a summary is displayed:

```
Upload completed:
- Successful: 15
- Failed: 2
```

If errors occur, you can check the [Activity Log](/shopware/shopware6_en_us/monitoring-and-logs/activity-log.md) to determine the exact causes.
{% endcolumn %}

{% column %}

<figure><img src="https://content.gitbook.com/content/Pma4R4cytVXRDRO1gkpH/blobs/5nWRyEAZsTSBvkfQvBcg/Bildschirmfoto%202026-06-16%20um%2009.21.39.png" alt=""><figcaption></figcaption></figure>
{% endcolumn %}
{% endcolumns %}

## 5. Automation

The PDF upload can also be automated using the Job Queue:

{% stepper %}
{% step %}
Create a new [*Job Queue Entry.*](/shopware/shopware6_en_us/automation-and-schedules/job-queue-entries.md)
{% endstep %}

{% step %}
Select the "*PDF Document Upload"* report.
{% endstep %}

{% step %}
Configure the schedule (for example, daily at 8:00 PM).
{% endstep %}

{% step %}
Activate the entry.
{% endstep %}
{% endstepper %}

{% hint style="warning" %}
No dialog windows are displayed during automated uploads. Make sure that all filters are configured correctly.
{% endhint %}

<details>

<summary><strong>Tips for daily use</strong></summary>

**Recommended approach**

1. **Test first:** Start by uploading individual documents to verify the configuration.
2. **Small batches:** Start with smaller volumes (10-50 documents).
3. **Check the mapping:** Make sure that the customer mapping works.
4. **Monitoring:** Monitor the Activity Log for errors.

**Performance tips**

* The upload runs sequentially; large volumes can take some time.
* Avoid uploads during peak times.
* Check the network connection before larger uploads.

</details>


---

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