Inventory Levels

Learn how to synchronize inventory levels between Business Central and Shopware.

Inventory synchronization ensures that your availability information in Shopware is up to date.

1. Inventory Synchronization

Inventory is synchronized from Business Central → Shopware.

BC is the leading system for inventory.

Changes in BC are transferred to Shopware.

Inventory changes caused by orders are taken into account.

2. Manual Inventory Synchronization

Manual inventory synchronization works in the same way as manual price synchronization. You will find the corresponding description in the following section:

Synchronization instructions

3. Automatic Inventory Synchronization

Open the Job Queue Entries explanation to adjust the configuration of the automatic inventory synchronization there.

1

Create a Job Queue Entry.

2

Select the codeunit Inventory Upload.

3

Define the interval (for example, every 30 minutes).

Event-based: Inventory can also be updated automatically whenever changes occur:

After a warehouse receipt

After a warehouse shipment

After a physical inventory posting

4. Configuration

4.1 Location

You define the location in the setup. To do so, open "Shopware" and navigate to the "Setup". Then select the location you want under “Location IDs”.

4.2 Multiple Locations

If several locations exist, they can be taken into account differently depending on the setting. You can either add up the inventory of all locations or include only specific locations in the inventory calculation.

5. Inventory Display in Shopware

Numeric display

The actual inventory is displayed:

"15 units in stock"

Traffic light system

Alternatively, a traffic light system can be used:

🟢 Available immediately

🟡 Low inventory

🔴 Not available

Delivery time

If the inventory is 0, a delivery time can be displayed:

"Available in 2-3 weeks"

6. Negative Inventory

Handling

If the inventory in BC is negative:

• 0 is transferred to Shopware.
• The item is displayed as "not available".
• The BC inventory should be corrected.

Notification

If the inventory is negative:

• Check open warehouse receipts.
• Run a physical inventory.
• Correct the inventory.

Tips for Day-to-Day Use

Synchronization frequency

Item Type	Recommended Frequency
Fast movers	Every 15-30 minutes
Standard items	Hourly
Slow movers	Daily

Inventory accuracy

• Carry out regular physical inventories.
• Check for differences between the systems.
• Clarify discrepancies promptly.

Avoiding overselling

• Synchronize frequently.
• Maintain safety stock.
• Use the "available inventory".