> For the complete documentation index, see [llms.txt](https://docs.solutioo.de/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.solutioo.de/vr-payment-gateway/vr-payment-gateway_en_us/configuration/cash-receipts.md).

# Cash receipts

When a transaction reaches **Completed**, the app can create the cash receipt in the general ledger.

#### Setup fields

| Field                                     | Meaning                                                                         |
| ----------------------------------------- | ------------------------------------------------------------------------------- |
| **Cash receipt journal template / batch** | Template of type cash receipts if a journal line is created.                    |
| **Balancing account type**                | Bank account or G/L account.                                                    |
| **Balancing account no.**                 | VR Payment clearing account. The later payout is matched on the bank statement. |
| **Posting description**                   | Optional. Empty = text such as “Online payment via …: invoice … applied”.       |
| **Post cash receipt automatically**       | On: post immediately. Off: journal line for review only.                        |

#### Posting logic

* **Single invoice:** customer against balancing account, application via **Applies-to document no.**
* **Collective link:** distribution via **Applies-to ID** across the invoices stored on the link – not against a document `SL-…`.
* If the collective link is paid again after the invoices are already applied, the transaction is still imported. The G/L posts only when invoices are still open.
* A posting error does not roll back the sync.

#### Manual actions

On the transaction card:

* **Post cash receipt**
* **Create journal line**
* **Show customer ledger entries**

The transaction list shows **Cash receipt posted** and **Posting date**.

{% hint style="warning" %}
Configure the balancing account before you turn on **Post automatically**. Otherwise the first completed payment will fail.
{% endhint %}


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